Photos: 1st - Wonderley Creative, 2nd - Bonnie McGhee Photography, 3rd - McKenzie Thompson Photography, 4th - Kayley Lorraine Photography, 5th - Savanna Kaye Photography
One of the most important decisions you will need to make for your wedding is which venue to choose. Start touring different venues between 12 to 18 months before your wedding. It's important that the venue you choose can accommodate all of your needs, so we put together a list of questions to ask wedding venues as a guide in helping you choose the venue that is right for you.
General
Is the venue available on the date you want?
How many guests can the space accommodate?
How many hours are included in the rental?
Do you offer additional packages?
What sets your venue apart from other venues?
Will there be other events going on at the venue on the same day?
How far in advance can we book?
Do you offer indoor and outdoor spaces?
Is there a secure area to keep the gifts?
Setup & Teardown
Who is in charge of setup and teardown?
How long do we have to setup and teardown?
Do you have photos of past wedding setups?
Who is the contact person for the day of the wedding?
What time can vendors start setting up?
Do you offer any packages for setup and teardown?
Is there a cleaning fee?
Decorating
How early can we start decorating?
Are there any restrictions for decorations ie: candles, confetti, sparklers, etc.?
Do we need to provide a seating chart with table numbers or place cards?
Do you have decorations available to rent or borrow?
Vendors
Do you have preferred vendors?
Can we use other vendors?
Do you offer an on-site wedding coordinator?
Do you offer security?
Photographer
Are there any restrictions for the photographer or videographer?
Is flash photography allowed?
Entertainment
What time can the band/DJ start setting up?
Do you have a sound system for the toast and speeches?
What is the size of the dance floor?
What time do we need to stop the music?
Are there any noise restrictions?
Food
Do you offer in-house catering or do you have preferred caterers?
Do you have a kitchen available for the cater to use?
Do you offer taste testing? Is there a charge?
What is the per-person catering costs?
Is there an additional service charge for servers?
Can you accommodate special dietary requirements?
How is food served - buffet, family-style, plated?
Is there a food and beverage minimum?
Do you offer tables, linens, plates, flatware, and glassware?
Can we have a cocktail hour?
Do you offer in-house cakes or do we need to bring in a cake?
Do you offer cake cutting? Is there an additional charge?
Do you have utensils to cut the cake?
Drinks
What drinks do you offer?
Can I bring my own wine, beer, champagne, or hard liquor?
Do you have bartenders?
How is alcohol priced and is there a bar minimum?
Rehearsal
Are you able to have a rehearsal at the venue?
Do you offer rehearsal dinner options?
Logistics
How many vehicles can your parking lot accommodate?
Is the venue handicap accessible?
Do you offer valet parking?
Can I have an outdoor wedding?
What is your outdoor wedding backup plan?
Do you have a separate space for the ceremony, cocktail hour, and reception?
Do you offer a space for the bridal party to get ready?
Are children allowed?
How many restrooms do you have?
Are rideshare or cabs easily accessible to the venue?
Where are the nearest hotels located?
Do you offer a shuttle service from the hotel to the venue?
Payment & Insurance
Do you have special rates for different seasons or weekdays?
Is there an additional charge for staff?
What is the total cost?
When is the deposit due?
Do you offer payment plans?
What type of payment do you accept - cash, check, credit card?
What is your refund and cancellation policy?
Are there additional insurance requirements?
We hope this list is helpful when touring different venues. The answers to these questions will help you compare the venues and make an informed decision as to which is the best venue for your wedding day.
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